Pennsylvania Access to Criminal History Fact Sheet
Pennsylvania State Police established a web-based computer application
called “Pennsylvania Access to Criminal History”, PATCH for short. Using
this system, a requestor can apply for a criminal background check on
an individual. Eighty-five percent of the time, “No Record”
certificates are returned immediately through the Internet to requestor.
information provided by the requestor will be checked against the
criminal history database maintained by the Pennsylvania State Police
Central Repository. If the subject's information does not hit on any
information in the database, the requester will receive the results
instantly over the Internet and the requester can print out the "No
Record" certificate. If the subject's information hits on something in
the database, the requester receives an immediate "Request Under Review"
response. A "Request Under Review" response does not necessarily mean
that the individual has a record. At this point the information is
manually reviewed. After the review, the status will be updated to “No
Record” or “Record”. The requestor should check the PATCH website
periodically for updated statuses to their requests. For all “No
Record” statuses, the certificate must be printed out at your computer.
All “Record” responses will be mailed to the requester at the address
provided by the requester. It may take up to two weeks for a status to
be updated from a “Request Under Review” to a “No Record” or “Record”.
PATCH accepts both registered users and unregistered users.
Registered Users are defined as companies, agencies, or offices that
routinely have a need to make criminal record checks. The company,
agency, or office logs onto
the ePatch Website
and then completes and submits the registration form. The requester
will be notified within one to two business days if they meet the
criteria to become a registered user. Registered users are placed into a
billing cycle that is invoiced every thirty days. Registered users also
have the option to use an approved credit card. Approved credit cards
are Visa, Master Charge, Discovery, and American Express Card. They can
submit up to ten requests at $8.00 per request during any one
session. If a request goes "under review" it will be updated to the
status of “No Record” or “Record” within two weeks. All “No Record”
status requests must be printed out at your computer. All “Record”
status requests will be mailed to the address of the registered user.
NON REGISTERED USERS:
Individuals are considered non-registered users. They will not be
accepted as registered users. Companies, agencies, or offices can also
use the system as a non-registered user if they so desire.
Non-registered users log onto
the ePatch Website
and select "Submit a New Record Check" under credit card users. The
non-registered user can submit up to ten record checks during one
session. They must provide the requestor’s name and mailing address;
information on the individual they want to make the check on; and credit
card information. If a request goes "under review" it will be updated
to the status of “No Record” or “Record” within a minimum of two weeks
but could take up to 4 weeks. For all “No Record” statuses, the
certificate must be printed out at your computer. All “Record” status
requests will be mailed to the address provided by the requester. PATCH
does not maintain requester and credit card information for
non-registered users; therefore, this information must be entered each
time a non-registered user logs onto PATCH.
VALIDATING CRIMINAL HISTORY RESULTS:
The information on a “No Record” or “Record” certificate form can be
validated by accessing the PATCH Record Check Status screen and submitting a search request that contains: the Control Number
assigned the request; the Subject's Name as it was entered on the
original request; and the date the request was submitted to PATCH. PATCH
will find and display the corresponding record check request. Details
on the request can be viewed by clicking on the control number. A copy
of this certification form can be obtained by clicking on the
Certification Form hyperlink provided on the request details screen.
Actual criminal records will not be displayed, only the status of
“Record” will be displayed. Record responses will be mailed to the
mailing addressed provided by the Requester.